Writing emails in English can be a little tricky.
You need to get the right level of formality. Are you writing to a friend, colleague or client?
Having read lots of emails from my students over the years, here is some advice I think is very useful for people learning English:
Always write a clear and concise subject line ( not " Hello"). EG Re: Class On Monday
Use simple grammar, emails are less complex than formal writing. Try to think about what you want to say without translating word for word from your first language.
Use paragraphs, so that your emails are easy to follow.
Think about who is going to be reading the email. Emails to a friend can start with " Hey you", but not anyone else.
Don't use all capital letters. IT LOOKS LIKE YOU ARE SHOUTING!
Don't forget to mention any attachments you are including.
Don't rely on spell check! Of course, close colleagues probably won't mind a mostake (!) here and there, but in a professional email it might lead to a bad first impression.
Here are some phrases for work/professional emails. Choose the correct phrases, depending on how long you have known someone.
Dear Sir/Madam- formal address, used when you don't know the person.
Dear Marcus/ Claire - standard way to address, friends, colleagues and business clients when you know them
Hi Carly/Fraser - friendly and informal
Please find attached - formal
Thanks for your email. - standard way to start an email.
Hope you are well./ It was good to hear from you. - for when you haven't been in contact recently. neutral
I would be grateful if you could/ I was wondering if you could..?.- formal
Could you please..? - less formal
Agreeing to a request
I would be happy to...
I apologise for the delay in...../ I /We apologise for any inconvenience/ Please accept my apology.- formal
Sorry for the delay./Sorry for the inconvenience./ Sorry about that.- less formal
I regret that../ I regret to inform you./ I am afraid that- formal
Unfortunately,... / I'm sorry, but.....- less formal
I look forward to hearing from you./ Thanks for your help./ I hope to hear from you soon.- neutral
Kind regards/ Best regards - good for work emails
Any questions? Why don't you send me an email !